Step-by-Step - Hämeen ammattikorkeakoulu
Step-by-Step
Hämeen ammattikorkeakoulu
hamk students

Step-by-Step

Step-by-Step Process

You should start planning your exchange period at an early stage of your studies. Below you will find step-by-step instructions to make it easy for you to get started.

HAMK International will help and advise you when you wish to complete studies or work placement abroad or if you are not sure which alternative is the best for you.

Submission deadlines for HAMK applications:

  • by 15 October / for exchanges starting in the spring 2020 (ongoing application period until 15 October)
  • by 15 March / for exchanges starting in the autumn 2020

 

Student exchange briefly:

  • you study in a foreign partner higher education institution
  • you can go after the first year of studies has been completed
  • recommended duration 3-12 months
  • produces 5 credits/month
  • studies completed abroad in a foreign higher education institution are fully recognised as part of the HAMK degree

Who can go abroad to study?
All degree students who have completed their first year of studies and have progressed successfully according to their personal study plan are eligible.

Where can I go?
HAMK has around 100 partner institutions around the work. There are many partner universities in Europe and also some outside Europe. For further information, please see the tab “Before”.

What can I study abroad and what about my studies at HAMK?
Check first what courses the university abroad offers. Together with the international officer, choose the courses that best suit your degree. Before going abroad complete a Learning Agreement where you, HAMK and the host university agree on the content of the exchange period. When you carefully plan your studies abroad and they are fully recognised toward your HAMK degree, the time spent abroad will not cause any delays in graduating.

When should I start planning my exchange period?
You should try to start to prepare for your exchange period at an early stage, for example during the first year of your studies. Carefully read the information on the tab “Before” and check what our partner institutions offer. Get in contact with the international officer of your degree programme when you are planning your exchange period. Together you will most certainly find the best alternative for you!

Before

You will find the necessary forms and instructions for SoleMOVE and SoleGRANT under the tab “Documents and Instructions”.

STEP 1: HAMK application in SoleMOVE system

  1. Find out in which country you wish to study abroad and assess your language skills. Check our partner institutions and student feedback in the SoleMOVE system. You can find further information about SoleMOVE under the tab “Documents and Instructions”.
  2. When you have decided on your host university and duration of studies, go through the courses offered together with the international officer of your degree programme and draft a preliminary Learning Agreement. Get it signed by the head of the degree programme and sign it yourself. The international officer will then send it to the host institution to be signed by them.
  3. Ask the student affairs office for a copy of your HAMK transcript of records. Then fill in the application form in the SoleMOVE system. You can find the SoleMOVE instructions under the tab “Documents and Instructions”. Upload in the “Enclosures” section the transcript of records and the signed Learning Agreement for Studies.
  4. Write the preliminary start and end dates of your studies in your SoleMOVE application. The official dates will be given in the Acceptance Letter sent to you by the host institution.
  5. You will receive an email from SoleMOVE stating whether or not your application has been accepted.
  6. Confirm your exchange in SoleMOVE according to the instructions given in the email.
  7. Remember to enrol on HAMK’s semester as “present” (läsnäoleva) even though you’ll be studying at another university!

STEP 2. Separate application to host institution

  1. Together with the international officer, complete the application of the host institution according to their instructions.
  2. When you have received the acceptance letter from the host organisation, complete the grant application in SoleGRANT. Add the the start and end dates of studies as stated on the acceptance letter.
  3. If you have applied for a visa, wait until you have received it before completing the grant application.
  4. If you are going to Europe as an Erasmus student, you then must complete a compulsory online language assessment. You will receive a link to the assessment via email. The results of the assessment, however, do not prevent you from taking part in the exchange period. Further information can be found under the tab “Documents & Instructions”.
  5. Find out about the culture of the host country. Also check the start date of studies, accommodation, price level and other important practical matters.
  6. Book your flight tickets and find out whether you need a visa or residence permit.
  7. ​Make sure you have sufficient insurance coverage. You may not go abroad if you do not have your own travel insurance! For further information about insurance, please see “Insurance, visa, permits etc.”
  8. Complete the Kela OTM form and inform about temporary residence abroad. More detailed information can be found on Kela’s website.
  9. Check that you passport is valid and that the necessary vaccinations required by the host country are valid.
  10. Print the Letter of Confirmation and take it with you. The host institution completes this at the end of your study period and you upload it in the “Enclosures” section of SoleMOVE. The actual start and end dates are checked from this certificate.
  11. Remember to be open-minded abroad and enjoy your exchange studies!

During

During your studies abroad

  1. If you make any changes to the original Learning Agreement for Studies, remember to immediately inform your international officer. Upload the revised and signed Learning Agreement to SoleMOVE.
  2. If you have any problems, get in contact with your international officer. Remember to inform your international officer if you shorten or lengthen your exchange period – it may affect the amount of your grant!
  3. Remember to ask for your Transcript of Records towards the end of the exchange period.
  4. Remember to have the Letter of Confirmation completed and signed by the host institution during the last week of studies.

Remember that you should complete 5 credits per month during your exchange period abroad.

After

When you return

  1. Complete the “After Exchange” section in SoleMOVE. Within one month of your return, upload the following documents in SoleMOVE: Letter of Confirmation, updated Learning Agreement signed by all parties, and Transcript of Records. Please note that the exact start and end date of studies must be seen on the Transcript of Records or the Letter of Confirmation since the grant is calculated based on these dates.
  2. Complete the “Feedback” section in SoleMOVE. Your feedback is important for other students interested in studying abroad.
  3. Complete the form for the recognition of studies abroad and attach a copy of the Letter of Confirmation and a copy of the Transcript of Records. The recognition of studies is done together with the study advisor of your degree programme.
  4. If you were on an Erasmus+ exchange, then complete the second part of the online language assessment.
  5. If you were on an Erasmus+ exchange, answer the EU Survey that will be sent to you through the Mobility Tool+ system. This has done be completed in addition to your feedback in SoleMOVE. A complementary EU survey will be sent to students whose recognition process was not completed at the time of the original EU survey. This second one is a voluntary survey and does not have an effect on the final instalment of your grant.

Termination or Shortened Length of Studies

If you terminate your studies abroad or the duration of studies shortens compared to the original plan, you should then:

  • inform the international officer of your degree programme
  • be prepared to repay part of the grant
  • inform KELA
  • add the required documents to the After exchange section in SoleMOVE

Work placement briefly

  • all or part of work placement abroad
  • full-time work placement
  • duration 2-12 months
  • produces 5 credit/month
  • is fully recognised as part of your HAMK degree
  • you can go during your first year of studies
  • if you get a grant from HAMK, then you cannot receive any other financial support from HAMK or the Finnish National Agency for Education
  • you can be paid a wage/salary by the employer and still receive a grant from HAMK

Who can go abroad on work placement?
All degree students who have have progressed successfully according to their personal study plan are eligible.

Why should you go?
There are many reasons to go abroad. To improve language skills, to gain experience, to become independent… Whatever the reason, the time you spend abroad studying or training will really be an exceptional experience. And in the future when you start looking for work, your international experience might just be the crucial factor in getting a job. During your exchange period abroad you will study and spend your free time in international groups and you may make friends that last for a lifetime. This way you will also build international networks profitable for your future tasks!

Where can you go?
The placement can be completed in an enterprise or organisation in another country, for example enterprises, training centres, research centres and other organisations. There are many opportunities around the world!

Check out the these webpages to look for traineeships abroad:
Erasmus-intern
Work and Travel (in Finnish)
Trainee+Up Erasmus+ placements

Please note that there are some organisations that are not eligible as Erasmus+ placements:

  • European Union organisations listed here 
  • Organisations administered by the EU (e.g. national agencies)

However, embassies and consulates of the student’s home country and organisations representing the student’s home country (e.g. cultural and scientific institutes, regional offices, schools, export centres) are acceptable if the work placement includes multicultural components.

Erasmus+ Digital Opportunity Traineeships
This EU-funded training initiative aims to help companies fill vacancies with digitally competent candidates. Digital skills are not only required in the ICT sector, but increasingly across all sectors. Knowledge of cybersecurity, data analytics and machine learning, for example, are needed in fields as diverse as banking and manufacturing, farming and health. A computer-literate workforce is vital to maintain Europe’s global competitiveness in a fast-changing world. Digital skills can include the following: digital marketing (e.g. social social media management, web analytics); digital graphic, mechanical or architectural design; development of apps, software, scripts, or websites; installation, maintenance and management of IT systems and networks; cyber-security; data analytics, mining and visualisation; programming and training of robots and artificial intelligence applications. NB: Generic customer support, order fulfilment, data entry office tasks are not considered in this category.

If the traineeship can be considered a Traineeship in digital skills it should be indicated by checking “yes” in the relevant field on the Learning Agreement. The European Commission gathers only statistical information concerning digital skills.

How do I start planning my work placement period abroad?
Start planning your exchange period at an early stage of your studies. Carefully read the information on the tab “Before”. Get in contact with the international officer of your degree programme. Together you will most certainly find the best alternative for you! 

Before

You will find the required documents and instructions for SoleMOVE and SoleGRANT under the tab Documents and Instruction.

Before you leave

  1. Find out about the country in which you wish to complete your work placement and assess your language skills. Contact the work placement coordinator of your degree programme, discuss the matter also with the international officer of your degree programme. Most often the students themselves find the organisation or enterprise for the placement period.
  2. Read through the exchange reports of student who have been abroad. You can find them in the SoleMOVE system.
  3. When you have decided on the place and duration of work placement, complete the Learning Agreement for Traineeships. It has to be signed by the head of the degree programme, the employer abroad and by yourself. Keep the original document and send a copy to the work placement coordinator.
  4. Ask the student affairs office for a copy of your HAMK transcript of records. Then fill in the application form in the SoleMOVE system. In the “Enclosures” section, upload the transcript of records and the signed Learning Agreement for Traineeships.
  5. You will receive an email from SoleMOVE stating whether or not your application has been accepted.
  6. Confirm your work placement period abroad in SoleMOVE according to the instructions given in the email.
  7. Remember to enrol on HAMK’s semester as “present” (läsnäoleva) even though you’ll be studying at another university!
  8. Complete the grant application in SoleGRANT.
  9. If you are going to Europe, then you will have complete a compulsory online language assessment. The results of the assessment, however, do not prevent you from taking part in the exchange period. Further information can be found under the tab “Documents & Instructions”.
  10. Find out about the culture, price level etc. of the destination country.
  11. Book you flight tickets and find out whether you need a visa or residence permit.
  12. Make sure you have sufficient insurance coverage. Check with your employer that you are covered by liability insurance. If not, then you may not go on work placement abroad. You must take care of your own travel insurance. For further information, please see “Insurance, visa, permits etc.” on the right.
  13. Complete the Kela OTM form and inform about temporary residence abroad. More detailed information can be found on Kela’s website.
  14. Check that you passport is valid and that the necessary vaccinations required by the host country are valid.
  15. Print the Traineeship Certificate and take it with you. The employer completes and signs it. It states the actual start and end dates of the work placement period.
  16. Remember to be open-minded abroad and enjoy!

During

During your work placement abroad

  1. If there are any changes to the original Learning Agreement for Traineeships, remember to inform your international officer immediately.
  2. If you have any problems, get in contact with your international officer. Remember to inform your  international officer if you shorten or lengthen your exchange period – it may affect the amount of your grant!
  3. Remember to ask your employer to fill in the Traineeship Certificate towards the end of the exchange period.

After

When you return

  1. Complete the section”After Exchange” in SoleMOVE within one month of your return. Upload the Traineeship Certificate to SoleMOVE.
  2. Submit your exchange report and Traineeship Certificate to your work placement coordinator for credit recognition.
  3. Fill in the “Feedback” section in SoleMOVE. Your feedback is important for other students interested in work placement abroad.
  4. If you were on an Erasmus+ exchange, then complete the second part of the online language assessment.
  5. If you were on an Erasmus+ exchange, answer the EU Survey that will be sent to through the Mobility Tool+ system. This has done be completed in addition to your feedback in SoleMOVE. A complementary EU survey will be sent to students whose recognition process was not completed at the time of the original EU survey. This second survey is voluntary and does not have an effect on the final instalment of your grant.

Termination or Shortening of Work Placement

If you terminate your work placment abroad or the duration shortens compared to the original plan, you should then:

  • inform the international officer of your degree programme
  • be prepared to repay part of the grant
  • inform KELA
  • add the required documents to the After exchange section in SoleMOVE

Would you like to increase your competence and also develop your international skills? You can do that by completing a double degree.

A double degree is a form of cooperation between HAMK and a foreign partner higher education institution where the student can complete an agreed share of studies at both institutions and receive a degree certificate from both. It is a form of student exchange but one year is equivalent to 60 credits and studies must be accepted in both institutions.

The basic requirements for completing a double degree is that you have successfully completed your studies at HAMK and you have sufficient language skills. You can find the application instructions on your degree programme’s webpages. You can also ask for additional information from your international contact person.

Double Degree Partners

Partner​Country​HAMK Degree Programme
Via University College​Denmark​Construction Engineering
Electrical and Automation Engineering
Mechanical Engineering and Production Technology
Technische Hochschule Deggendorf​Germany​International Business
Hochschule Niederrhein​Germany​International Business
Hochscule WormsGermanyInternational Business
Angewandte Kunst Schneeberg (AKS) Fakultät der Westsächsischen Hochschule Zwickau (WHZ)​Germany​Design
HAS University of Applied Sciences​The NetherlandsHorticulture
​​Bern University of Applied Sciences​Switzerland​Business Administration
Business Information Technology
International Business
Thomas More Kempen University of Applied SciencesBelgiumBusiness Information Technology

HÄME UNIVERSITY OF APPLIED SCIENCES