Safety culture at HAMK
Safety concerns us all!
Safety is an essential element of the student and staff wellbeing in our university. Every member of our community has the right and duty to contribute to the everyday safety of our campuses. The safety work of Häme University of Applied Sciences and Häme Vocational Institute is supported by the crisis and safety committee, together with the campus safety management teams.
This page contains instructions on how to act in various accidents and emergencies. The contact information for the campus safety management teams can be found here.
REPORTING AN EMERGENCY
If you notice a situation that threatens someone’s life, health or property, or is a risk to the environment, call the national emergency number 112 and after than immediately report your observations to a HAMK or HAMI staff member or to your superior.
Emergency numbers in Finland:
General emergency number 112
Poison Information Centre (09) 471 977
National helpline of the Finnish Association for Mental Health 010 195 202
When calling the emergency number 112
- say who you are;
- say what has happened and where;
- tell them whether anyone is in danger;
- answer the operator’s questions;
- do not hang up before being instructed to do so.
After hanging up, follow the instructions you received on the phone, warn others of the danger and prevent further accidents.
ACCIDENT OR SUDDEN ILLNESS
Swiftly assess the situation and find out what has happened:
Is the patient conscious? If so, ask what has happened and if necessary request expert assistance by calling 112. If the patient is unconscious, call the emergency number 112 and follow the instructions given by the operator.
Is the patient breathing? If so, turn the patient onto his/her side. If not, call 112 (or shout for help) and start resuscitation, following the instructions of the emergency response centre.
When reporting an emergency, tell the operator who you are, what has happened and where, and whether anyone is in danger. Do not hang up before being instructed to do so. Arrange for the emergency response unit to be shown to the scene. Do not leave the patient alone.
Save yourself and those in danger. Warn others.
Take care not to breathe in smoke.
Evacuate those in the building using the nearest exit.
Do not use the lift/elevator.
Go to an assigned meeting point.
In the case of fire or gas emissions, close all doors and windows as you pass them.
Call the emergency number 112.
Say who you are and describe the fire: address and floor, what is on fire and whether there are people in danger.
Do not hang up without permission.
Inform others who are in the building. NOTE: Not all HAMK buildings have an automatic fire alarm system. Inform all those in the building by calling out “fire alarm” on each floor.
Take the nearest fire extinguisher and try to put out the fire, but never risk your life.
Do not use water on any items containing electricity, or on fires involving liquids.
Start at the front of the flames and continue towards the back. Spray the extinguishing substance up and down from the base of the fire towards the top.
Once the flames have gone out, stop using the extinguisher.
Prevent the fire from spreading by closing doors and windows.
Remove nearby flammable items and substances.
Arrange for the emergency services to be shown to the scene.
Staff and students must familiarise themselves with evacuation instructions in advance in order to ensure evacuation takes place quickly and safely. When using different parts of the building, check the nearest emergency exit and alternative exit routes in advance. When evacuating, take the necessary clothing with you. If possible, close windows and doors and turn off lights, air conditioning and electrical equipment.
If you cannot exit the building:
Call the emergency services and explain who you are, where you are and what has happened.
Go to a sheltered area.
Close all doors and windows.
Block door frames with e.g. clothes to stop smoke from entering.
If you smell smoke, breathe through a damp cloth if possible.
DISASTERS AND EMERGENCIES
In disasters and emergencies (large-scale incidents, nuclear accidents, toxic fallouts) a public waring siren will go off. It is a rising and falling siren lasting for one minute or an official announcement made by the authorities. The rising and falling sounds each last 7 seconds.
When hearing the siren:
>> Go indoors and stay there.
>> Close all doors and windows and turn off mechanical ventilators.
>> Seal ducts e.g. with plastic film or tape.
>> Turn on the radio and calmly await instructions.
>> Avoid using the telephone so as not to block the lines.
>> Do not evacuate unless told to do so by an official.
Protect food and drinking water.
Place any foodstuffs that are out in plastic bags or tight containers. The fridge or freezer and tight packaging will protect foodstuffs from radioactive dust.
Do not take iodine unless instructed to do so by the authorities over the radio or television. Iodine tablets prevent radioactive iodine from building up in the thyroid gland, but offer no other protection. In an emergency, do not leave the building to go and buy the tablets. You can stock up on them in advance from a pharmacy.
Moving about out of doors
If you have to go out, use impermeable clothing that covers most of your skin, such as rain clothes. Take off the clothes as soon as you come in and wash carefully. Use a respirator or breathe through a towel or kitchen towel to prevent radioactive particles from entering your lungs.
Move domestic animals indoors and protect their food and drink supplies.
HAMK has a zero-tolerance approach towards violence and threats. All threats are taken seriously.
- If you receive a bomb threat, immediately alert a staff member or your superior or, if the situation is urgent, contact the police directly.
- All bomb threats are reported to the police.
- Staff and students must familiarise themselves with evacuation instructions in advance in order to ensure evacuation takes place quickly and safely. When using different parts of the building, check the nearest emergency exit and alternative exit routes in advance. When evacuating, take the necessary clothing with you.
- Follow the instructions of the police.
If you cannot exit the building:
- Call the emergency services and explain who you are, where you are and what has happened.
- Go to a sheltered area.
- Close all doors and windows.
THREAT OF VIOLENCE
We have a zero-tolerance approach towards violence and threats. All threats are taken seriously.
In the immediate threat of violence:
- Contact the police and follow their instructions.
- Contact a HAMK or HAMI staff member or the safety management team, who will convene to assess the situation and agree on the necessary measures (reprimanding the person in question or processing the matter in student/staff groups).
- Collect all the necessary information for your report.
- If you feel harassed, you can contact the HAMKO harassment officer.
THEFT OR RAID/HOLD-UP
- In the case of a robbery or hold-up, remain calm and do not resist the perpetrator. Do not be a hero. Try to memorise the description of the perpetrator. Pay attention to the escape method and to any collaborators. Summon help as soon as it is safe to do so.
- If you observe signs of theft or burglary, inform property management personnel or the police. Do not touch anything on the scene or start cleaning up before officers arrive.
DEALING WITH A THREATENING OR DISTURBED PERSON
When you encounter a threatening or disturbed person:
- protect yourself, assess the situation
- strive to keep a sufficient distance from the person
- ask them to sit down
- summon help if necessary, stay calm
- speak clearly and concisely
- introduce yourself with your name to show fellow feeling
- observe and recognise the person’s feelings; don’t tell them to calm down
- do not downplay or belittle their situation
- avoid staring or making sudden movements
- ask the person what their alternatives are
- do not become aggravated or provoke the person
If the situation becomes violent, call the emergency number (112) and act according to instructions. Assist those who may be in danger, warn others and protect yourself.
SUICIDE OR THREAT OF SUICIDE
- Take all hints seriously.
- Talk about things with the person and find out what is going on.
- Do not leave the person alone.
- Recognise your limitations as a psychological advisor; if necessary request assistance from a member of the safety management team, the student psychologist, a student nurse or the occupational health care provider.
- If someone evidently needs professional assistance, follow the instructions for directing people to proper care.
DEATH OF STUDENT OR STAFF MEMBER
If the death takes place at the university, first contact your superior / staff member. After that the police is contacted who then informs the next of kin. The crisis and safety committee and communications are informed of the death.
You are permitted to tell about the death but not the cause of death without the permission of the next of kin. The information given about the death should be coherent, open and clear. The campus safety management team (together with the crisis and safety committee) decides on the division of work:
- Contact with next of kin – expressing condolences?
- Who takes care of the flowers or message of condolence
- Who makes arrangements with the next of kin about attending the funeral – respecting the wishes of the family?
- Informing the students and staff members about the death?
- When will there be a minute of silence and how will it be arranged? Is a debriefing necessary – how is it organised? Information about the organisation’s support services?
- When will the flag be flown at half-mast?
Crisis communication supports safety work as it prevents the deepening of the crisis. This is achieved by factual, honest, up-to-date and sufficient communication. The principle of crisis communication is to disseminate sufficient, prompt and timely information in compliance with the law and ethical principles. Communication is factual and does not conceal the negative information.
The people responsible for crisis communication are the rector, strategic communication team, student counselling psychologist, safety work coordinator and dean of the school where the crisis has occurred.
The rector or his deputy decides on how disseminate information to the staff and outside the university community. The rector or vice rector is immediately informed of the crisis that has occurred in a school and together the decision is made on how to communicate this information.
It should be noted that in emergencies, the dissemination of information is the responsibility of the authority in charge of the rescue work.
WHERE CAN I FIND HELP?
The support of family, friends, colleagues and fellow students is important for persons in a crisis situation. Most people manage to deal with crisis situations and devastating experiences on their own with the help of their close ones. However, sometimes professional help is needed.
In a crisis situation you can contact the occupational health care provider or any member of the campus safety management group. Students can contact the student counselling psychologist, student welfare officer, school nurse or a member of the campus safety management group.
Safety management teams
The rector has appointed the crisis and safety committee and the campus safety management teams.
The campus safety management team convenes as soon as possible after being informed of a crisis situation. Crisis management comes before any other work.
The safety management team assesses:
- the situation in whole
- the division of work for the safety management team and others (incl. occupational health and safety and rescue operations) at each campus
- the necessary support and further actions (referral to treatment, organisation of various events, e.g. commemoration, flag at half-mast, etc.)
For further details, please contact
Head of Administration Jyrki Miettunen
Coordinator of Safety Work Marjut Hovi
Head of Facilities and Safety Tuomas Salonen
Coordinator Reima Kallinen