Privacy notice: Publication activities
Privacy notice: Publication activities: joint informative document for data subjects (Articles 13 and 14 of the General Data Protection Regulation [2016/679]).
Purposes of processing personal data
The purpose of the register data is to document HAMK publication activities.
Legal basis for processing
- agreement (regarding authors)
- consent (regarding reviewers)
Personal data content and retention periods of the register
|Data category name||Retention period|
|Names of authors||permanently|
|Authors’ personal data||permanently|
|Authors’ contact details||permanently|
|Names of reviewers||permanently|
|Reviewers’ contact details||permanently|
|Data collected using the HAMK publication series review form (reviewer’s name, name of the author of the article to be reviewed)||permanently|
- Persons who have offered their manuscripts for HAMK publication series
- Reviewers of HAMK publication series
Regular sources of data
Persons who offer their manuscripts for HAMK publication series and persons who review HAMK publications
Regular disclosures of data
As a main rule, no personal or address data is disclosed to external parties. Data and documents concerning the peer review of scientific publications shall be disclosed, where necessary, to the Federation of Finnish Learned Societies (TSV) or the Finnish National Board on Research Integrity (TENK) in compliance with the peer-review label practices by the Federation of Finnish Learned Societies.
Principles of data protection of the register
A Manual material
The data controller shall retain publication agreements in a locked space.
B Data processed through automated data processing
Data is stored in an information system. Users have personal user IDs. Access is granted only to those persons who are entitled to access and use the data in the system in order to perform their duties.
No automated decision-making is performed on the recorded data.
Transfer of data outside the EU or EEA
No data is transferred outside the EU or EEA.