Privacy notice: Recruitment
Privacy notice: Recruitment: joint informative document for data subjects (Articles 13 and 14 of the General Data Protection Regulation [2016/679]).
Purposes of processing personal data
The purpose of processing personal data is to conduct the organisation’s recruitment processes and to save personal data concerning applicants for further recruitment needs.
Data is transferred for statistical purposes according to regulations.
Legal basis for processing
The basis for processing personal data is the legitimate interest of the organisation in order to further process applications and to conduct recruitment processes.
Personal data content and retention periods of the register
|Data category name||Retention period|
|Name||2 years after the end of the recruitment|
|E-mail address||2 years after the end of the recruitment|
|Address||2 years after the end of the recruitment|
|person’s basic information||2 years after the end of the recruitment|
|Person’s work history information||2 years after the end of the recruitment|
|Person’s degree information||2 years after the end of the recruitment|
|Person’s job description||2 years after the end of the recruitment|
|Person’s competence information||2 years after the end of the recruitment|
|Recruitment video||2 years after the end of the recruitment|
|Assessments and other similar made by persons involved in the recruitment process||2 years after the end of the recruitment|
|Other information provided by the applicant||2 years after the end of the recruitment|
Persons applying for open positions at Häme University of Applied Sciences Ltd or Häme Vocational Institute Ltd or HAMK Academy Ltd.
Regular sources of data
From data subjects themselves.
Regular disclosures of data
Data is disclosed for statutory statistical purposes. (Please specify; disclosures to which organisations? Statistics Finland?)
Principles of data protection of the register
A Manual material
B Data processed through automated data processing
Data is stored in an information system. Users have personal user IDs. Access is granted only to those persons who are entitled to access and use the data in the system in order to perform their duties.
The lawful processing of personal data is ensured by categorisation of data and with operating methods that are in compliance with the data handling rules concerning data set.
No automated decision-making is performed on the recorded data.
Transfer of data outside the EU or EEA
No data is transferred outside the EU or EEA.