Privacy notice: Research permits
Privacy notice: Research permits: joint informative document for data subjects (Articles 13 and 14 of the General Data Protection Regulation [2016/679]).
Purposes of processing personal data
Management of research permits.
Legal basis for processing
The basis for processing personal data contained in the register is the law: The Finnish Act on the Openness of Government Activities 621/1999 (Section 16).
Personal data content and retention periods of the register
|Data category name||Retention period|
|Research permit applicant’s name||10 years|
|Research permit applicant’s contact details||10 years|
|Research permit applicant’s workplace details||10 years|
|Research details||10 years|
|Research supervisor’s name||10 years|
|Research supervisor’s contact details||10 years|
|Research commissioned by||10 years|
|Researchers’ names||10 years|
The register contains the following:
- research permit applicants, research supervisors and researchers
- research permit decision-makers.
Regular sources of data
Research permit applicants.
Regular disclosures of data
No data is disclosed.
Principles of data protection of the register
A Manual material
B Data processed through automated data processing
Research permit is an electronic form which is kept in the Dynasty database. Research permit forms are processed in accordance with guidelines (https://www.hamk.fi/english/collaboration-and-research/Sivut/research-permit.aspx). There is a designated person in charge of recording received forms.
No automated decision-making is performed on the recorded data.
Transfer of data outside the EU or EEA
No data is transferred outside the EU or EEA.